Payroll Specialist

Miami, FL 33126

Posted: 03/14/2023 Industry: Accounting and Finance Job Number: 10762

Job Description


As a Payroll Specialist the position will be responsible for processing payroll and maintaining the employee database regarding salary and pay. Other duties include managing the company budget and expense as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions.

Primary Duties and Responsibilities
• Process payroll bi-weekly and perform daily payroll department operations
• Ensure all payroll transactions are processed accurately and timely
• Assist with retroactive payment calculation and payroll adjustment calculations
• Processing and compliance of all garnishment orders, W4 and state withholding
• Process manual check and off-cycle payroll transactions
• Processing of time and attendance, ensure hours are tracked and processed accurately
• Reconcile payroll prior to transmission and validate confirmed reports
• Preform periodic internal audits to ensure accuracy of employee data and identify systematic issues
• Assist HR and Department managers with all questions pertaining to employees’ master data including: time management, paid time off and benefits
• Assist with post payroll reconciliation of employees PTO balances
• Reconciliation and processing of GL files for accounting
• Work closely with accounting team to identify variance between payroll account and GL files
• Assist with all employees related questions and inquiries pertaining to payroll
• Assignment of employee security profiles and processing of workflow request
• Develop ad hoc payroll and operational reports as needed utilizing Business Intelligence
• Review of all new hires entered into the system to ensure accuracy prior to processing payroll
• Assist with the entering employee level data when needed
• Filling and maintenance of all employment files
• Assist with year-end payroll processing including W2 & 1095C Forms
• Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance
• Assist audits and special projects as needed

• Assist Benefits team with processing of enrollments
• Assist with the distribution of Benefit related communication
• Work with Benefits team on special projects related to the processing of Benefits

• Enters new hires in HR/Payroll System, CEGID and Time & Attendance
• Assist employees with self-service and T&A access
• Maintain employment files in accordance with state and federal regulations
• File and maintain confidential personnel, benefits/medical documents and other HR records including form I-9 and purges documents as required under the HR recordkeeping policy.
• Processing of termination paperwork and severance agreements
• Audit New Hire folders to assure all forms are received and completed.

Education and Experience Requirements
• Must have Bachelor’s degree in Human Resources or related field
• Must have 3-5 years of experience in payroll, HR compliance, administration and benefits
• FPC or CPP designation preferred
• Detail oriented, organized, able to prioritize
• Advance knowledge of MS Excel required
• Understand proper taxation of employer paid benefits and earnings (Gross to Net calculation)
• Experience with Ultipro preferred
• Ability to work in a team environment and able to maintain strict confidentiality
• Experience with multi-state, high volume processing preferred
• Excellent interpersonal and communication skills (written and oral)
• Benefits administration experience a plus

Additional Skill Requirements:
- Must be self-motivated and a self-starter; quick learner for a multifaceted business and companion domestic and international staff.
- Must possess strong organizational, project management and problem-solving skills with multi-tasking abilities in a fast-paced corporate environment.
- Arrive early and work late if necessary
- Understand and follow posted work rules and procedures
- Accept constructive feedback
- Must be a team player

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